At the core of the system is a centralized digital repository that acts as a structured and unified storage for all types of documents — including contracts, reports, internal policies, operational manuals, and more. Documents can be categorized by department, project, or custom folders based on the organization’s specific needs. This centralized structure ensures that all information is organized, traceable, and managed from a single source of truth, helping eliminate data silos and version confusion.

To support high-speed information access, the module features a powerful document search engine. Users can search by file name, content keywords, metadata (such as creation date, author, tags), or folder location. The intuitive interface supports filters and advanced search options, enabling employees to locate the exact document they need within seconds — even in large and complex repositories. This significantly reduces time spent searching and boosts overall productivity.

The system allows users to share documents both internally and externally in a controlled and flexible manner. Sharing options can be customized per file or folder, including read-only access, editing rights, download permissions, and expiration dates. Whether it’s collaborating with colleagues across departments or securely sharing files with external partners, the system ensures that every document is shared intentionally, traceably, and securely. Audit trails track all sharing activity, offering full transparency for administrators.

With centralized storage, lightning-fast search, flexible sharing, and enterprise-grade security, the Document Management module empowers organizations to manage documents more efficiently and safely. Whether supporting day-to-day operations or long-term compliance requirements, this module lays the foundation for a modern, paperless, and fully connected workplace.