This module manages all employee-related data and processes. It includes features for recruitment, onboarding, employee records, payroll, attendance, benefits, and contract management. It supports HR in maintaining up-to-date employee profiles, tracking work history, managing leave requests, and handling policy compliance. Integration with performance data helps with promotions and talent development planning. Automation and reporting tools provide insights for workforce planning and decision-making.

As part of the Human Resource Management module, we developed and implemented a comprehensive attendance tracking feature designed to enhance accuracy, accountability, and operational efficiency. This feature enables employees to record their attendance through two primary methods:

• IP-based Check-in – Employees working on-site can clock in and out using the IP address of their assigned work location, ensuring they are physically present at the designated premises.
• GPS-based Check-in – For roles that require mobility or work at multiple locations, employees can check in via GPS, with each work site configured to accept location data within a defined geofenced area.

To strengthen oversight and ensure data integrity, we also integrated a role-based approval system. Each work location can be configured with designated managers who are responsible for supervising attendance within their area. These managers receive notifications of any attendance entries that fall outside the defined parameters (e.g., check-ins from an unregistered location or outside working hours) and are empowered to approve or reject individual entries based on contextual validation.

This functionality not only promotes transparency and punctuality among employees but also streamlines administrative workflows by reducing manual verification and enabling faster, more informed decision-making by management. The system is scalable and adaptable to various organizational structures and workforce arrangements, making it a critical component in our digital transformation of human resource operations.

Once employees are scheduled by their assigned manager based on their designated work location, their personal work calendar is automatically updated to reflect the corresponding shifts. This ensures that each individual has real-time visibility into their upcoming work schedule, aligned with location-specific assignments. The system dynamically synchronizes these schedules, reducing miscommunication and supporting efficient workforce planning.

The leave request module includes a dedicated function for managing annual leave, designed to streamline the time-off process and enhance workforce planning. Employees can submit leave requests directly through the system by selecting the "Annual Leave" type, specifying their desired dates, and providing any necessary justifications. Once submitted, requests are automatically routed to the appropriate line manager for approval based on predefined organizational roles.

The system keeps track of each employee’s annual leave balance, automatically deducting approved leave days and updating the remaining entitlement in real time. This not only prevents overuse of leave days but also encourages employees to utilize their entitlements appropriately. Additionally, approved leave schedules are integrated into individual work calendars and attendance records, ensuring transparency and consistency across related HR functions.

Managers and HR personnel can access comprehensive reports on leave usage to monitor patterns, support operational planning, and maintain compliance with company leave policies.